USE CASE

Normalize purchase orders from any format into one standard

Receive purchase orders in CSV, XML, JSON, or PDF from different suppliers? Orchestria normalizes them all into a single, consistent output format your systems can process automatically.

Try for free →

THE PROBLEM

The Problem

Every supplier sends purchase orders in a different format. Some use CSV exports from their ERP, others send XML via EDI, a few provide JSON through APIs, and many still email PDF documents. Each format has its own field names, date conventions, currency handling, and line item structure. Operations teams spend hours manually converting and reconciling these orders into a single format for their own ERP or warehouse management system. The process is slow, error-prone, and does not scale as the supplier base grows.

THE SOLUTION

The Orchestria Solution

Orchestria uses AI to understand purchase orders regardless of their source format. Whether the input is a CSV with semicolons, a UBL XML document, a JSON API payload, or a native PDF, the system extracts the essential data: buyer and seller details, order number, line items with quantities and prices, shipping instructions, and payment terms. Everything is output in your chosen standard format, ready for automated processing by your ERP, WMS, or order management system.

HOW IT WORKS

Step-by-step workflow

1. Ingest purchase orders in any format

Feed purchase orders into Orchestria from any source: CSV files, XML/EDI documents, JSON API responses, or PDF attachments. All formats are accepted simultaneously.

2. AI-powered field mapping

The AI identifies and maps fields across formats: order number, dates, supplier details, line items, quantities, unit prices, totals, shipping addresses, and payment terms, regardless of naming conventions.

3. Normalization and validation

Data is normalized to your target schema: dates standardized, currencies unified, quantities and prices validated, mandatory fields checked. Anomalies are flagged for review.

4. Unified output for your systems

Receive the normalized purchase order in your chosen format (JSON, CSV, or XML) via API, webhook, or file download. Integrate directly into your ERP, WMS, or order processing pipeline.

Every input format, one output standard

Orchestria handles the full spectrum of purchase order formats encountered in real supply chains:

CSV: exports from supplier ERPs with varying delimiters, encodings, and column structures
XML: UBL purchase orders, cXML PunchOut, EDI-to-XML conversions, proprietary XML schemas
JSON: API payloads from e-procurement platforms, marketplace integrations, and B2B portals
PDF: native PDF purchase order documents with text layer

No matter how many suppliers you work with or how many formats they use, Orchestria produces a single, consistent output.

Scale your supplier onboarding

Traditional approaches require custom integration code for each new supplier format. Orchestria changes this:

Zero custom code: the AI adapts to new formats automatically, no developer needed
Faster onboarding: add new suppliers in minutes instead of days or weeks
Self-healing: when a supplier changes their format, the AI detects and adapts without manual intervention
Audit trail: every transformation is logged for compliance and traceability

Focus your engineering resources on core business logic, not data transformation.

100 executions/month, no credit card required

Create a free account →