USE CASE

Convert your PDF invoices to CSV in seconds

Automate the extraction of billing data from supplier PDF invoices. Net amounts, gross amounts, tax, dates, invoice numbers: everything is extracted and structured as CSV, ready to import into your accounting software.

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THE PROBLEM

The Problem

Every month, accounting teams and finance departments receive hundreds of PDF invoices from different suppliers. Each invoice has its own layout, its own conventions. Manually keying data into Sage, QuickBooks, Xero, or FreshBooks takes hours, produces costly data entry errors, and ties up staff on tasks that add no value. A mistyped figure, a misplaced decimal, and the entire ledger is compromised.

THE SOLUTION

The Orchestria Solution

Orchestria uses artificial intelligence to read and understand your PDF invoices, regardless of their layout. The system automatically extracts key fields (supplier name, invoice number, date, net amount, tax rate, tax amount, gross amount, line item details) and generates a structured CSV file that can be imported directly into your accounting software. No per-supplier configuration, no rules to maintain: the AI adapts to every format.

HOW IT WORKS

Step-by-step workflow

01

1. Upload your PDF invoices

Drop one or more supplier PDF invoices. Orchestria accepts all invoice formats: simple invoices, detailed invoices with line items, credit notes, and international invoices.
02

2. AI-powered extraction

The artificial intelligence analyzes each page, identifies data regions, and extracts the information: supplier, invoice number, issue date, due date, net amounts, tax rates and amounts, gross totals.
03

3. Validation and preview

Review the extracted data before exporting. Verify amounts and correct if needed. Accuracy exceeds 97% on standard commercial invoices.
04

4. CSV export ready to import

Download the structured CSV file with columns tailored to your accounting software. Compatible with Sage, QuickBooks, Xero, FreshBooks, and any software that accepts CSV imports.

Every billing field extracted

Orchestria extracts all the data present on your PDF invoices:

  • Identification: supplier name, tax ID, invoice number, purchase order number
  • Dates: issue date, due date, billing period
  • Amounts: net total, tax rate, tax amount, gross total, deposits, discounts
  • Line items: description, quantity, unit price, line amount
  • Payment: payment terms, bank details, payment method

Compatible with all major accounting software

The generated CSV file adapts to the import formats of leading accounting software worldwide:

  • Sage 50 / Sage 200: import journal entries in the standard format
  • QuickBooks Online: CSV ready for supplier invoice import
  • Xero: columns mapped to the Xero CSV import specification
  • FreshBooks: structured CSV for expense and invoice tracking
  • Wave / Zoho Books: compatible CSV for small business accounting

You can also customize the columns and output format for any other software.

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